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The Code of Ethics and Professional Practices ensures, that members follow the highest standards of ethical behavior.

Download the Buyer and Seller Form

Buyer and Seller Form

Download the Land and Tenant Form

Landlord and Tenant Form

The Department of State has released the new Agency Disclosure Forms, which you are now required to use in connection with all residential real estate transactions (including co-ops and condominiums)
Last updated: September 15, 2021

4-3-11 Agency Disclosure Form - Decision of the Department of State

Download the form Visit the NYC.gov Page for more information.

Annual Lead Paint Form from Landlords to Tenants

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Apartment Deregulation Notice Form

Download the agreement.

Board Minutes Review Agreement

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Co-op Alteration Agreement

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Co-op Alteration Checklist

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Co-op Alteration Guidelines

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Co-op and Condo Building Fact Sheet

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Co-op Decoration Agreement

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Co-op Decoration Checklist

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Co-op Decoration Guidelines

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Co-op Master Building Database Form

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Co-op Master Building Database Form - For use in mortgage applications

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Co-op Purchase Application and Statement of Purchaser's Rights

Co-op Work Rules

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Cooperative Purchase Application Processing Guidelines

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Condo Master Building Database Form - For use in mortgage applications

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Condo Purchase Application and Statement of Purchaser's Rights

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Condominium Master Building Database Form

Brokers and Salespersons wishing to work with a client can use this form for initial screening of the client's needs and what he or she is looking for in a dwelling.

Customer Sign-In Sheet

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Financial Statement Worksheet

Property Condition Disclosure Act Information
Sellers of certain residential buildings must fill out a property condition disclosure statement, according to a law signed by Governor Pataki. This statement must be delivered to a buyer prior to the signing of a contract, signed by both the buyer and seller and attached to the real estate purchase contract.

Transactions Covered
Beginning March 1, 2002 the property condition disclosure statement is required for sales of one to four family dwellings, including those with commercial space. Excluded are transfers of condominium and cooperative apartments, including those in one to four unit buildings, as well as vacant property on which dwellings will be built.

Role of the Agent
Agents representing a seller must inform the client of his or her duties under this law. They need only inform the buyer if he or she is not represented by an agent. A buyer's agent has the responsibility to inform the buyer of his or her rights before the client signs a binding contract of sale. These are the only requirements agents must satisfy under this law, and if they are performed the agent will not be liable to any party for a violation of this law.

Penalty for Non-compliance
A seller who fails to deliver a property condition disclosure statement will be required to give the buyer a credit of $500 upon transfer of title. An inaccurate disclosure statement that doesn't include a material defect, or one that omits some adverse material change between the statement's presentation to the buyer and the closing could make the seller liable for actual damages if a willful failure to perform this duty is proven.
A copy of the law is available in the members only section of rebny.com. Once copies of the disclosure form are available we will place them there also.

Property Condition Disclosure Form

REBNY members (as well as all real estate brokers) are required to put the "best interests" of the party they are representing ahead of their own interests and, thus, they are often required to cooperate with real estate brokers who are not members of REBNY. However, because non REBNY members are not obligated to follow REBNY rules and regulations, this can place REBNY members in a position of potential uncertainty and risk. A cooperation agreement protects REBNY members by creating a framework for them to cooperate with non REBNY members, while addressing issues such as: (i) how will commissions be shared and paid, (ii) how disputes will be handled, and (iii) what "organizational rules" and Code of Ethics will apply to a particular transaction.

Recently, representatives from REBNY and LIBOR collaborated to finalize forms of cooperation agreements (the "REBNY/LIBOR Cooperation Agreements") that can be used when REBNY members and LIBOR members cooperate on transactions. Highlights of the REBNY/LIBOR Cooperation Agreements include:

The rules and regulations and Code of Ethics that will apply to a particular transaction will be determined by where the property is listed (i.e. if the property is listed on the REBNY RLS, then the RLS Universal Co-Brokerage Agreement Rules and Regulations will govern the transaction);
If there is a dispute between the brokers, the dispute resolution framework of the organization where the property is listed will be utilized (i.e. if the property is listed on the REBNY RLS, then disputes will be resolved by a REBNY arbitration panel in accordance with REBNY rules);
The amount of the commission to be paid and the terms upon which the commission is earned are clearly stated; and
If the property is a condominium or cooperative apartment, the obligations of the brokers are delineated (i.e. which broker is required to assist with completing the board application).
Important Tips:

REBNY members have no obligation to use the REBNY/LIBOR Cooperation Agreements. Rather, the agreements serve as a template that can be used by REBNY members when they find themselves cooperating with LIBOR members.

This Question of the Week and the REBNY/LIBOR Cooperation Agreements should not be construed as offering legal advice. REBNY members should speak to their own legal counsel regarding the substance and use of the REBNY/LIBOR Cooperation Agreements and the ways that the agreements can be tailored for use when REBNY members cooperate with other non REBNY members (i.e. members of other real estate boards other than LIBOR).

Below are links to the REBNY/LIBOR Cooperation Agreements. One agreement addresses the situation where a REBNY member would like to introduce a buyer to a property that is listed by a LIBOR member. The other agreement addresses the situation where a LIBOR member would like to introduce a buyer to a property that is listed with a REBNY member.

Cooperation Agreement between LIBOR_MLSLI Listing Broker and REBNY RLS Broker – LIBOR Listing

REBNY members (as well as all real estate brokers) are required to put the "best interests" of the party they are representing ahead of their own interests and, thus, they are often required to cooperate with real estate brokers who are not members of REBNY. However, because non REBNY members are not obligated to follow REBNY rules and regulations, this can place REBNY members in a position of potential uncertainty and risk. A cooperation agreement protects REBNY members by creating a framework for them to cooperate with non REBNY members, while addressing issues such as: (i) how will commissions be shared and paid, (ii) how disputes will be handled, and (iii) what "organizational rules" and Code of Ethics will apply to a particular transaction.

Recently, representatives from REBNY and LIBOR collaborated to finalize forms of cooperation agreements (the "REBNY/LIBOR Cooperation Agreements") that can be used when REBNY members and LIBOR members cooperate on transactions. Highlights of the REBNY/LIBOR Cooperation Agreements include:

The rules and regulations and Code of Ethics that will apply to a particular transaction will be determined by where the property is listed (i.e. if the property is listed on the REBNY RLS, then the RLS Universal Co-Brokerage Agreement Rules and Regulations will govern the transaction);
If there is a dispute between the brokers, the dispute resolution framework of the organization where the property is listed will be utilized (i.e. if the property is listed on the REBNY RLS, then disputes will be resolved by a REBNY arbitration panel in accordance with REBNY rules);
The amount of the commission to be paid and the terms upon which the commission is earned are clearly stated; and
If the property is a condominium or cooperative apartment, the obligations of the brokers are delineated (i.e. which broker is required to assist with completing the board application).
Important Tips:

REBNY members have no obligation to use the REBNY/LIBOR Cooperation Agreements. Rather, the agreements serve as a template that can be used by REBNY members when they find themselves cooperating with LIBOR members.

This Question of the Week and the REBNY/LIBOR Cooperation Agreements should not be construed as offering legal advice. REBNY members should speak to their own legal counsel regarding the substance and use of the REBNY/LIBOR Cooperation Agreements and the ways that the agreements can be tailored for use when REBNY members cooperate with other non REBNY members (i.e. members of other real estate boards other than LIBOR).

Below are links to the REBNY/LIBOR Cooperation Agreements. One agreement addresses the situation where a REBNY member would like to introduce a buyer to a property that is listed by a LIBOR member. The other agreement addresses the situation where a LIBOR member would like to introduce a buyer to a property that is listed with a REBNY member.

Agreement Form For Use For LIBOR Listing

Download the form.

Residential Bed Bug Disclosure Form

Established in 1994, the Residential Member in Need Fund is a subset of the REBNY Foundation (501c3) which supports REBNY’s Member in Need Grant Program. The fund assists residential members who’ve experienced a loss of income and/or encountered significant financial hardship. Any residential REBNY member in good standing (for a minimum of two years) may anonymously apply to this grant program for up to $15,000 in financial assistance due to a personal/family illness or catastrophic life event. This program is managed in partnership by REBNY staff and our Member in Need Fund (MINF) Committee, who 1) reviews and approves applications for Member in Need grants and 2) monitors the investments and status of the fund.

In 2020, the MINF Committee formed a COVID-19 Pandemic Relief Fund to extend eligibility to those who would not normally qualify for the traditional grant program, but still needed critical support. The Committee reviewed a record number of applications when business was brought to a standstill during NYS on PAUSE and helped grant over $100,000 to 18 deserving residential agents.

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Working with developers, brokers, and counsel for new developments, REBNY has revised the Residential Universal New Development Brokerage Agreement (“RUNDBA”) which outlines the terms and conditions for the co-broking of new development transactions. The RUNDBA reflects the input, negotiation and collaboration of all the different parties to a new development transaction, and sets forth sensible terms that protect the interests of all parties in a fair and equitable way.

Effective October 1, 2019, the RUNDBA will be the new development brokerage agreement governing units that are disseminated over the RLS.

Residential Universal New Development Brokerage Agreement (RUNDBA)

Notice disclosing tenants' rights to reasonable accommodations for person with disabilities

Download Form

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Sample letter from co-op boards to shareholders

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Sample letter from managing agents to co-op boards recommending the use of REBNY alteration & decoration agreements

Local Law 2 of 2010 was signed into law on March 2, 2010. The law requires people who are renting or leases property and request information from applicants for the purposes of obtaining a tenant screening report to disclose the name of the agency they use to the applicant and post signage in their place of business. Violations of Local Law 2 are subject to penalties of $250-500 for the first violation, with subsequent violations of $500-700. Therefore, REBNY urges all of its members to ensure they have included the applicable disclosure in their application forms for leases and to ensure they have posted the required signage. Here we have provided the full text of the law, the rule from the Department of Consumer Affairs that gives you more specific information, and a sample authorization form. If you have any questions, you may contact Shannon Fales at sfales@rebny.com or 212-616-5272.

Tenant Screening Authorization Form

Local Law 2 of 2010 was signed into law on March 2, 2010. The law requires people who are renting or leases property and request information from applicants for the purposes of obtaining a tenant screening report to disclose the name of the agency they use to the applicant and post signage in their place of business. Violations of Local Law 2 are subject to penalties of $250-500 for the first violation, with subsequent violations of $500-700. Therefore, REBNY urges all of its members to ensure they have included the applicable disclosure in their application forms for leases and to ensure they have posted the required signage. Here we have provided the full text of the law, the rule from the Department of Consumer Affairs that gives you more specific information, and a sample authorization form. If you have any questions, you may contact Shannon Fales at sfales@rebny.com or 212-616-5272.

Notice About Tenant Screening Reports - Sample Language

Local Law 2 of 2010 was signed into law on March 2, 2010. The law requires people who are renting or leases property and request information from applicants for the purposes of obtaining a tenant screening report to disclose the name of the agency they use to the applicant and post signage in their place of business. Violations of Local Law 2 are subject to penalties of $250-500 for the first violation, with subsequent violations of $500-700. Therefore, REBNY urges all of its members to ensure they have included the applicable disclosure in their application forms for leases and to ensure they have posted the required signage. Here we have provided the full text of the law, the rule from the Department of Consumer Affairs that gives you more specific information, and a sample authorization form. If you have any questions, you may contact Shannon Fales at sfales@rebny.com or 212-616-5272.

Notice About Tenant Screening - Sign